An office is a complex environment, difficult to run and manage for many reasons. Whether it’s handling staffing employees, focusing on company goals and milestones, or just maintaining the office, there’s a lot of effort that needs to be put in to keep an organization running at tip-top shape.
Since the beginning of the COVID-19 pandemic, it has become more crucial than ever that you invest in office cleaning. With the right products and a good choice of office cleaning service, you can ensure that your area stays clean and disinfected from the germs that can spread the dangerous virus.
And that’s not even to mention the general advantages of having your space cleaned, which include a more professional appearance and less clutter distracting you subconsciously.
Here’s how to take full advantage of your office cleaning service.
Things to Look for in a Cleaning Company
There are many commercial office cleaning services out there, and it can be hard to know which one is the best one for your company. Here are some general guidelines to consider before choosing one.
You want to make sure that the commercial cleaner is adequately trained — meaning they know how to operate the equipment and specialized gear that they’ll need to use. Make sure they’re hiring professionals and not sourcing out their work to unreliable or untrained people. Always ask them about their insurance coverage. A professional cleaning service should be able to show you a license and general insurance policy covering them.
You also want to ensure that they’re a reputable company, which can be done by reviewing references they provide or online reviews and testimonials. Look for positive feedback, and be wary of reviews that seem fake or spammy.
The last consideration is the environmental impact of the company you hire. If you care about the environment, seek out a company that uses eco-friendly cleaning solutions.
Benefits of Hiring A Professional Cleaner
The benefits are numerous. They will save you time, letting your staff focus on what’s important to them. They can also handle all the cleaning, reducing your need to manage tasks and worry about the office.
Plus, you can rely on them to deep clean your equipment to the point where your office looks truly professional — in ways you can’t do because you lack their experience and gear. Lastly, there is the productivity advantage of not being distracted by a cluttered or marked up workspace.
Here’s how to optimize your cleaning service use.
Communicate Your Needs
One of the easiest, but still oft-overlooked, things to do is communicate clearly with the cleaning organization. Not going over your priorities and specific target areas can be a recipe for disaster.
You want to make sure that the cleaning company and their crews clearly understand their role, what needs to be done, and when it needs to be done by. For instance, if you need a meeting room to be cleaned before a big client comes in and you don’t tell the company to get it done by the day before, you’ll likely run into issues. With just a bit of communication, you can circumvent issues like this and build a collaborative relationship.
Building on the concept covered in the last point, timing is another crucial area that should be discussed carefully before launching your cleaning partnership.
Even outside of big events, you generally want to ensure that the cleaning work’s timing aligns with your business needs. Make sure that they can accommodate your schedule requirements in the short-term and long-term.
Usually, you will want the cleaners to work in the evening and early hours of the morning, to avoid bumping into day staff. Make sure that the cleaning company can handle this schedule as otherwise, you might run into issues.
As you’ve seen, communication is a must. But so is ensuring that everything is running up to code. It’s easy to ignore the cleaning company and let them do their thing, but if you do that, you may never be able to address issues that arise.
If a problem comes up and you don’t notify the cleaning company, there’s no way they can avoid making that same mistake in the future. Also, if you don’t review their cleaning and work, you won’t even be able to catch these mistakes in the first place.
Make sure to regularly review the cleaned office space, and arrange sessions with the cleaning company to discuss their work and address any problems or cleaning failures.
This review session also opens the doors to the cleaning company, allowing them to tell you about any problems or difficulties they’re having. While it’s a bit of extra work, these review sessions can pay off massively.
Designate a Contact Person
In terms of practical organization, it doesn’t make sense to have multiple people handle the cleaning crew. It will be needlessly confusing, and information might be lost in the shuffle.
Instead, you should select one person from your organization to be the point at which the cleaning company can contact you. That reduces miscommunication and allows for a cohesive mindset regarding all the other steps you need to take.
This person should handle the review, communication, and general evaluation of cleaning services and management of the working contract and any issues that arise. Of course, you should still occasionally check in with this point of contact just to catch up on what’s been going on and review anything you need to.
The Last Word
There are numerous benefits to hiring a cleaning service. As long as you hire a cleaning service with the right experience and ensure there are open communication and reviews, you’re well on your way to having a spotless office.